Executive Assistant, Marketing; Pharmacy and Healthcare Delivery Job at SGS Consulting, Rhode Island

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  • SGS Consulting
  • Rhode Island

Job Description

Job Responsibilities:

  • Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.
  • Administers assignments research, collection, analysis, and compilation of data and information for department reports.
  • Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance.
  • Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
  • Establishes efficient workflow and office operations of the department by communicating established policies and procedures.
  • Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
  • Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
  • Examine performance evaluations within the department ensuring compliance and continuous improvement.
  • Identifies opportunities for staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
  • Onboarding of equipment, software for new hires

Skills:

  • Microsoft Office Experience (Outlook, Outlook Calendar, Word, Excel)
  • Making travel arrangements and submitting expenses after travel
  • Concur system knowledge is a plus
  • Experience w/ ordering office supplies & stocking
  • Experience w/ planning large meetings and reserving conference rooms
  • Experience w/ organizing and ordering lunch and set-up
  • Experience w/ backing up other Executive Assistants

Education/Experience:

  • Bachelor with equivalent experience required.

Job Tags

Work at office,

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