Bookkeeper Job at Web Scribble, Boca Raton, FL

bzJUQ0NKa3hEWjI0cWNJTTE1Q1hWeU9OMVE9PQ==
  • Web Scribble
  • Boca Raton, FL

Job Description

We are seeking a part-time  Bookkeeper (approximately 20 hours per week) to own our day-to-day financial workflows. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working independently while supporting a fast-paced leadership team.

You'll work closely with the CEO and CFO to keep our books accurate, run critical reports, and ensure the sales team is compensated correctly and on time.

Key Responsibilities

Financial Operations & Reporting

  • Run recurring and ad-hoc reports from Web Scribble's homegrown internal systems to support leadership and monthly financial reviews.
  • Maintain accurate, up-to-date records in QuickBooks Online.
  • Assist the CFO with monthly close activities and preparing financial summaries.

Billing & Accounts Receivable

  • Create and send accurate  sales invoices in QuickBooks Online for SaaS subscriptions, job postings, career fairs/events, and revenue-share programs.
  • Validate contract details and pricing before invoicing.
  • Help track outstanding invoices and support collections as needed.

Commissions & Sales Support

  • Prepare monthly  sales commission calculations , reconciling bookings and revenue.
  • Communicate commission statements and corrections to the sales team in a professional, timely manner.
  • Maintain internal documentation on commission rules and adjustments.

Expense Management & Reconciliation

  • Match and categorize expenses from bank feeds, credit cards, and vendor bills in QBO.
  • Perform  monthly bank and credit card reconciliations .
  • Ensure correct allocation of expenses across departments or cost centers.

Administrative & Leadership Support

  • Support the CEO and CFO on ad-hoc operational and financial tasks, including report preparation, document organization, and analysis.
  • Maintain vendor files, W-9s, and year-end documentation to support 1099 filings.
  • Suggest and assist in implementing process improvements or simple automations to streamline workflows.


Qualifications

  • 3+ years of bookkeeping experience; SaaS or transaction-heavy business preferred.
  • Strong proficiency with  QuickBooks Online , including invoicing and reconciliations.
  • High comfort level working with spreadsheets, internal tools, and system exports.
  • Excellent attention to detail and ability to work independently in a part-time, deadline-driven environment.
  • Strong communicator able to interface with executives and the sales team.

What We Offer

  • Flexible ~20 hours per week; remote-first role.
  • Opportunity to meaningfully contribute to a scaling technology company.
  • Close collaboration with executive leadership.

Job Tags

Contract work, Part time, Remote work, Flexible hours,

Similar Jobs

Med Source Consultants

Otolaryngology - 3760 Job at Med Source Consultants

 ...Otolaryngology 3760 Outpatient Partnership *About an hour from Portland, the coast and the ski resorts of the Cascade Mountains. Considered one of the most desirable areas to live in Oregon *Seeking an Otolaryngology Physician to join this preeminent multi-specialty... 

fusionSpan

Junior Systems Administrator Job at fusionSpan

 ...fusionSpan is a dynamic, fast-paced hybrid and remote work environment that prioritizes innovation, trust, and community in everything...  ..., and we recognize our work's role in the well-being of our nonprofit clients and the communities they serve. As an AI-first organization... 

Posillico Civil, Inc.

Heavy Equipment Operator Job at Posillico Civil, Inc.

 ...Mid-Atlantic regions most prominent general contractors in heavy highway and bridge construction. Reinforcing that reputation...  ...Washington DC. Responsibilities: J ob Summary: The Heavy Equipment Operator is responsible for the safe, efficient, and productive... 

Freshpoint

CDLB Local Delivery Truck Driver Job at Freshpoint

Job Summary:All drivers run daily routes with frequent stops and are required to load packages onto hand trucks and unload product at each stop on the assigned route in the order they are designated by the Transportation Department Manager. The candidate will operate... 

Talladega College

Campus Bus Driver Job at Talladega College

 ...Job Title: Driver Location: Talladega College Department: Finance and Facilities Position Type: Full-time Key Responsibilities...  ...truck, or buses on campus and public roads and experience in long-distance driving required. Personal history must be free of criminal...